Terms & Conditions

Effective Date: 8th April 2010; Last update 4th April 2020

These booking conditions (the “Booking Conditions”) are between the property owner / manager (“we”, “us” and “our”) and the holidaymaker(s) who book our property (the “Property”). References to “you” or “Your” are references to the person making the booking (“Booking”) and all members of the holiday party.

Any Booking is subject to the conditions below. These Booking Conditions form the basis of your contract with us so please read them carefully.  Nothing in these Booking Conditions affects your normal statutory rights.

1. Making your booking

To book the Property with us you should make the payment specified in the initial quote we email to you (the “Quote”). If the Quote stipulates that you pay an initial deposit (the “Initial Deposit”) followed by a balance payment (the “Balance”), you must make both payments within the time periods specified. If the Quote asks you to make a payment in full, you must pay the full amount by the due date.  If the Quote specifies that any damage deposit (the “Damage Deposit”) or other fee(s) (“Other Fee(s)”) is payable, you must also make that/those payment(s) within the time period specified.

Once the Initial Deposit or full payment has been received, you will receive an email confirming the Booking. The contract between us will only be formed when you receive the payment confirmation email and is subject to these Booking Conditions.

You should carefully check the details of your Booking before making a payment, as well as the confirmation email and inform us immediately of any errors or omissions.

2.  Paying for your booking

Where you have only paid an Initial Deposit, you are required to send to us your payment for the Balance and the Damage Deposit and/or Other Fee(s) within a certain period prior to the arrival date specified in your Quote (the “Arrival Date”). If you fail to make a payment due to us in full and on time we may treat your Booking as cancelled by you.

The Damage Deposit may be used for any repair and/or replacement of the Property, furnishings, fixtures and fittings that are necessary after your stay. We will return the Damage Deposit to you following the return of the keys to us, less any deductions in accordance with the conditions listed above. Any Other Fee(s) will be described in the Quote and are non-refundable.

2a.  Privacy policy

        “We do not store credit card details nor do we share customer details with any 3rd parties”

3.  If you cancel or amend your Booking

If you need to cancel or amend your Booking you must write to us or email us as soon as possible.

A cancellation will not take effect until we receive confirmation in writing or via email from you.

The cancellation policy described in your Quote (“Cancellation Policy”) applies to your booking. See the Cancellation Policy below.

4.  If we cancel or amend your booking

We would not expect to have to make any changes to your booking, but sometimes problems occur and we do have to make alterations or, very occasionally cancel bookings.

If this does happen, we will contact you as soon as is reasonably practical and inform you of the cancellation or the change to your Booking. If we cancel your Booking, we will refund you any fees you have already paid to us in accordance with our cancellation policy below. However, we will not be liable to refund you for any fees you may have paid to any third party in connection with your holiday (including, without limitation, fees for travel, entertainment, activities or insurance).

5. The Property

You can arrive at the Property after the time specified by us on the Arrival Date for your holiday and you must leave by the time specified by us on the departure date we give you. We will let you know these times by email, unless otherwise stated the time of occupancy is 15:00 and the time of departure is 11:00.

If your arrival will be delayed, you must contact the person whose details are given on the booking confirmation so that alternative arrangements can be made. If you fail to do so you may not be able to gain access to the Property. If you fail to arrive by midday on the day after the Arrival Date and you do not advise the contact of your anticipated late arrival we may treat the Booking as having been cancelled by you and we shall be under no obligation to refund you for fees already paid to us.

See the Cancellation Policy below.

6.   Your obligations

You agree to comply with the regulations set out in any property manual provided to you and any other regulations reasonably specified by us from time to time and ensure that they are observed by all members of your party. You agree to keep and leave the Property and the furnishings, including items such as kitchen equipment, crockery and glasses clean and in good condition. You agree not to cause any damage to the walls, doors, windows or any other part of the Property, nor to do anything that may be reasonably considered to cause a nuisance or annoyance to us or to any other occupier of adjoining or neighbouring properties.

You agree to take all necessary steps to safeguard your personal property.

You agree to ensure that each member of your party is covered by comprehensive travel insurance (including cancellation, flight delays, loss and damage to baggage and other property) and health insurance (including evacuation and repatriation coverage).

You cannot allow more people to stay in the Property than expressly authorised, nor can you significantly change the makeup of the party during your stay in the Property, nor can you take your pet into the Property unless it is shown on your booking form or detailed in other correspondence and agreed with us in advance. If you do so, we can refuse to hand over the Property to you, or can require you to leave it. We will treat any of these circumstances as a cancellation of the Booking by you and we shall be under no obligation to refund you for fees already paid to us in those circumstances.  Any refund will be at our sole discretion.

You agree to allow us or any representative of ours access to the Property at any reasonable time during your stay for the purpose of essential repairs or in an emergency.

7. Complaints

Every effort has been made to ensure that you have an enjoyable and memorable holiday. If however, you have any cause for complaint it is important that remedial action is taken as soon as possible.

It is essential that you contact us if any problem arises so that it can be speedily resolved. It is often extremely difficult (and sometimes impossible) to resolve difficulties properly unless we are promptly notified. Discussion of any criticisms with us whilst you are in residence at the Property will usually enable any shortcomings to be rectified straight away. In particular, complaints of a transient nature (for example, regarding preparation or heating of the Property) cannot possibly be investigated unless registered whilst you are in residence.

If any complaint cannot be resolved during your holiday, you must write to us with full details within 28 days of the end of it.

8. Our liability

Our maximum liability for losses you suffer as a result of us acting in breach of these terms and conditions is strictly limited to the total fees you have paid for the Booking.

We shall not be liable for any losses which are not a foreseeable consequence of us breaking these Booking Conditions. Losses are foreseeable where they could be contemplated by you and us at the time your Booking is confirmed by us.

Your Booking is made as a consumer for the purpose of a holiday and you acknowledge that we will not be liable for any business losses howsoever suffered or incurred by you. We shall not be liable to you for any personal injury or damage to or loss of personal property, except where the injury, damage or loss is caused by our negligence.

This does not exclude or limit in any way our liability for death or personal injury caused by our negligence or for fraudulent misrepresentation; or for any matter for which it would be illegal for us to exclude or limit, or attempt to exclude or limit, our liability.

9. Law

The contract between you and us is governed by the law of England and Wales and we both agree that any dispute, matter or other issue which arises between us will be dealt with by the Courts of England and Wales.

10. General

You may not transfer your Booking or any rights and responsibilities under these Booking Conditions to any other person, without our prior written consent.

If at any time any part of these Booking Conditions is held to be unenforceable for any reason under any applicable law, that part shall be deemed omitted and the enforceability of the remaining parts shall not in any way be affected by that omission.

These Booking Conditions, together with the Quote, the Cancellation Policy and our confirmation email contain the entire agreement between us and you relating to the Booking and supersedes any previous agreements, arrangements or discussions.

Included in the Rental charge:

Air conditioning, Electricity, gas, car parking at the property (if applicable), linen & towels (Except beach towels).

Final payment is due on the date given on the booking form, failure to comply may result in the cancellation of the booking and deposit forfeited.

Breakage/Security deposit

The breakage deposit is payable by bank transfer on the same date as the remaining balance.  The breakage deposit will be returned within a week of your return by bank transfer and only after major items have been checked, keys & garage fobs have been returned.

Excess charges:

Arrivals at the property between the hours of 19:00 and 08:00 will incur an extra charge on arrival levied by the property manager and dependant on the property booked the amount will be pre-notified on booking.

If keys have been mislaid or not returned a charge of €50 will be deducted from the breakage deposit

If car parking fob has been mislaid, damaged or not returned a charge of €40, will be deducted from the breakage deposit

Any major item that is damaged during the rental period will be replaced at cost and charged to the client.

 

Cancellation Policy during Covid-19 outbreak.

If your balance is due 

We also appreciate that you may be concerned about paying the remaining balance of your booking. If your balance is due between now and 31 May 2020, please contact us and we’re happy to extend this for you whilst we continue monitoring the situation. 

If your booking starts on or before 31 May 2020

  • If you’d like to change your plans to alternative dates, please contact to discuss your options. 

  • If you’re prevented from travelling and need to cancel your booking, you can do so Normal cancellation policies will be overridden, and you will be refunded in full, however if you paid by credit or debit card we will refund the amount we received. The payment portal such as PayPal or Stripe should then return the fees they applied to the transaction. Note: this is typically 1 to 2% of the payment made.

If your booking starts on or after 1 June 2020

At the moment Portugal has shut its borders until the end of April with the situation constantly evolving, we fully expect to this to be extended. We can only react when this occurs, however if you wish to change your dates before any such notification is given please contact us and we will rearrange your dates to other suitable dates either later this year or anytime in 2021. You may change your dates but it is subject to availability of the property, if the property you have booked is unavailable, we can offer alternatives.  Please note the cost of the stay may fluctuate depending on the dates chosen and seasonal price differences.

Rest assured, the health and safety of our customers is our highest priority and we will continue monitoring any changes to travel advisories and review our policies accordingly.

New bookings from April 6th 2020

By now, we can expect that our mutual customers are aware of the risk of further COVID-19 spread, and as such the risk they are taking when making new reservations, particularly Non-Refundable and Partially Refundable bookings. Our standard policies will apply see below.

Normal cancellation Policy

Cancellation refunds based on notice given and on payments made

Deposit not refundable

6-8 weeks – 50% of total payments made will be refunded

4-6 weeks – 25% of total payments made will be refunded

Less than 4 weeks – no refund

Call us now to book
0044 (0) 7957969219

© 2018 by Alantina-Algarve Rentals Ltd

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